Finding the best choices in how to enjoy the powerful Gmail experience with an outstanding GMail hacks can definitely prove to be extremely effective. Leet us explore the best Gmail hacks for an effective functionality.
If you’re like most people, you spend a lot of time in your email inbox. It can be hard to keep track of all the messages coming in and out, and it’s easy to feel overwhelmed. But don’t worry – we’ve got you covered! In this blog post, we will share 13 of our favorite Gmail hacks that will make your life easier. With these tips, you’ll be able to manage your inbox like a pro!
So without further ado, here are the 11+ best Gmail hacks that can prove to be much handy:
One of our favorite Gmail hacks is using the ‘+’ symbol to create filters. This trick allows you to automatically sort your incoming messages into different folders, so you can easily find what is important and what is not.
Wiht a huge number of mails arriving into your inbox, it may be quite difficult to organise and handle them. The filters can be a perfect way to help you achieve the perfect organisation of your emails.
You can create filters for various purposes like keeping all the messages from a particular sender in one place or maybe you want to filter out emails with large attachments. Gmail allows you to do this by using the ‘+’ symbol followed by any text. For example, if you want to filter out all emails from Facebook, you can use the following search term:
Facebook +”Your Name”
This will help ensure that only messages from Facebook that mention your name will appear in the results. You can then add these results to a separate folder or label for easy access later on. this should be a great way of personalisation for your needs.
Hack #02: Use Multiple Inboxes to Stay Organized
If you find yourself constantly checking multiple email accounts, then this Gmail hack is for you. This can be one of the most unique options to help you organsie and declutter your email account.
To set up multiple inboxes:
Click on the gear icon in the top right-hand corner of your Gmail account and select ‘Settings.’
Once you’re in Settings, click on the ‘Inbox’ tab.
Under ‘Inbox Type,’ select ‘Multiple Inbox.’
You will then be able to add different search terms under each section. For example, you can add terms for unread messages, messages from certain people, or even messages with specific keywords. You can create work emails promotions and other types content and specific inboxes fro each of the email types.
This is a great way to make sure that you’re only seeing the emails that are most important to you at any given time. And it can help declutter your main inbox so that you’re not constantly scrolling through hundreds of messages.
Hack #03: Use ‘Bcc’ to Send Mass Emails
If you’ve ever tried to send a mass email through Gmail, you know that it’s not the most user-friendly process. Gmail has a limit of 500 recipients per email, so if you’re trying to reach more people than that, you have to do some fine tuning.
One way around this is to use the ‘Bcc’ field. Bcc stands for ‘blind carbon copy,’ and it allows you to add multiple recipients without them being able to see each other’s addresses. This can be the discreet way to send messages to multiple recipients.
To use the Bcc field, just click on the ‘Compose’ button and then look for the ‘Bcc’ field just below the ‘To’ field. Type in all of your contact that you want to reach out to. This can simplify the task of sending emails to multiple contacts. That can be a boon in a disguise to achieve more positive results.
Hack #04: Automate Your Email Responses with Canned Responses
If you find yourself sending the same email responses over and over, you can save time by using Gmail’s ‘canned responses’ feature. Canned responses allows you to create a template for an email response and then insert that template into any new message with just a few clicks.
To use canned responses, open up a new message and click on the arrow in the bottom right corner of the window. From there, select ‘Canned responses,’ and then ‘New canned response.’
Enter a name for your canned response and then compose your message. When you’re finished, click ‘OK.’
Now, whenever you want to use that message, just open the option for More Options in your message window and pick the canned response right away.
You can also use canned responses to save time when you’re sending similar messages to multiple people. Just create a new message, address it to all the recipients, and insert your canned response. That should be an easiest option to help you work with a faster response to your queries.
Canned responses is just one of the many Gmail hacks that can make your life easier. Keep checking the rest of the 25 best Gmail hacks below!
Hack #05: Scheduling Emails to Send Later with Boomerang
Boomerang is a Gmail plugin that allows you to schedule your messages to be sent at a later time. It was quite handy during the days when you had no options for scheduling the mails by default. Of late, Gmail has introduced the built in option for the purpose.
You can also use it to remind yourself to follow-up on certain emails if you don’t get a response after a few days.
To install Boomerang, just head over to their website and click the ‘Add Boomerang to Gmail’ button. Once it’s installed, composing a message works the same as always, but now you have the option of scheduling it to be sent later by clicking the ‘Send Later’ button. You can even schedule a specific time to send the email.
Hack #06: Add a “+” to Your Email Address
You can add a + sign followed by any word at the end of your email address before the @ symbol. This hack is useful when you’re signing up for something and don’t want to give away your primary email address. Any emails sent to the modified address will still go to your inbox. For example, if your email is firstname.lastname@example.org, you can sign up for services using email@example.com or firstname.lastname@example.org. Gmail will still deliver these emails to email@example.com.
Isnt that wonderful? It will help you receive emails from a service that you do not trust, or when you are signing up with the services that you do not rely much on.
Hack #07: Use Smart Compose
If you compose a lot of emails in Gmail, Smart Compose can save you a lot of time. Smart Compose is an AI-powered feature that suggests complete sentences as you type. It’s similar to how Android suggests words as you type text messages. If you are into content marketing, this can be much useful and practical.
To enable Smart Compose, go to Settings -> General and enable the option Smart Compose Persoanlisation for getting peersoanlised subject lines and suggestions. You can also customize Smart Compose settings from here. For example, you can choose whether Smart Compose should suggest phrases or full sentences, and whether it should use gender-neutral pronouns.
Hack #08: Use Google Tasks
Google Tasks is a simple to-do list manager that is built into Gmail. You can use it to create tasks, set deadlines, and even add subtasks. To access Google Tasks, click on the icon in the right sidebar of Gmail. Alternatively, you can also go to Google Calendar and click on the Tasks tab.
It can be your choicest options to assist you in how to enjoy effective deadlines working with your enails. It will be helpful in getting access to an enhanced experience with your tasks and everything else with your emails.
Hack #09: Get Notified When Someone Opens Your Email
Have you ever wondered if someone read your email but didn’t reply? With Bananatag, you can find if they have opened your emails. Bananatag is a free email tracking extension that works with Gmail. It also has a paid version with more features.
To use Bananatag, install the extension and sign up for a free account. Once you’ve done that, open any email in Gmail and click on the Bananatag icon in the right sidebar. Next, click on the “Track” button.
You will be taken to the Bananatag website where you can see when your email was opened, how many times it was opened, and what device was used to open it. You will also get an email notification when someone opens your email.
Hack #10: Automatically Delete Spam Emails
Gmail has a pretty good spam filter, but some spam emails still slip through the cracks. If you’re tired of manually deleting spam emails, this can be one of the easiest options that you would find much impressive.
To automatically delete spam emails in Gmail, go to Settings and select Filters and Blocked Addresses. Next, click on Create a new filter. In the “Has the words” field, type “is:spam”.
Now, select Delete it in the drop-down menu next to the “Doesn’t have:” field. Finally, click on Create filter. From now on, all spam emails will be automatically deleted from your inbox. The method can also be used a host of purposes.
Hack #11: Send Self-Destructing Emails
Gmail’s self-destructing emails feature is called Confidential mode. It allows you to send emails that expire after a set period of time.
To use this feature, compose a new email and click on the lock icon located at the bottom of the message. Next, select More options and then choose how long you want the recipient to have access to the email.
Confidential mode also allows you to prevent recipients from copying, printing, or downloading your email. To do this, simply select “No SMS” or “No forwarding”.
Hack #12: Use Gmail Offline
D0 you have a spotty internet connectivity on the road and need to send an email or access Gmail urgently? Or you have a spotty WiFi connectivity and you have an urgent email communication to work with until the time the WiFi resumes? Gmail let’s you work with it in the offline mode. The feature lets you in accessing, read, replying, and more all while without an internet connection.
The steps involved would include
Click on Settings, then See all settings.
Select the Offline tab.
Check the Enable offline mail checkbox.
Click on Save changes.
Hack #13: Send confidentail emails
Are you looking to send an email that contains confidential and sensitive information? Are you worried that the email may fall into the wrong hands? The Gmail lets you send confidential emails without hassle. The Confidential Mode on Gmail is a great option in this context.
Here is how you would go with the steps –
Open the new Compose window and type in your email.
Click on the lock icon at the bottom.
Set the expiration date for the email.
You can also restrict the access to the email content through a passcode. The passcode is sent to the recipient through SMS or any other mode.
The recipient of the email will not be able to copy, print, forward, or download the email. The email and the attachments if any will be deleted at the expiry date that has been set for the email.
The Final Wrap Up
Well, those were just a few of the best Gamil hacks that you would find quite enhanced and unique in almost every right. These tricks can prove to be much effective in getting the best benefits in the realm of using Gmail. There are several options and hacks that you would find quite unique and interesting in almost every right in assisting you in sending out the canned responses and handling a host of options that you would find quite impressive.
Gmail does offer you a host of options that most of the users are not much aware of. We would assume that the tips outlined here should help you get introduced to the concept of the best Gmail hacks that you can put to a great use.
Chris was born in London, but he with his family migrated to the USA, and he has been here since his childhood. He holds a bachelors degree in Journalism. He is a tech geek, and that is why he only writes Technology news on this website. He has a range of gadgets at his home as he loves to try his hands on the latest gadgets whether it is a camera or a mobile phone or even Drones. He loves tech!